Digital Time Tracking – Record working hours where the work happens, and evaluate them in real time at the office

Digital time tracking means: no timesheets, no Excel, no retroactive entries. Your employees clock in and out via app on their smartphone, via NFC tag at the job site, or via terminal at the entrance. Every hour is automatically assigned to the correct project. The office sees in real time who is working. And at the end of the month, finished reports for payroll are ready at the push of a button.

3 recording methods: app, NFC and terminal – depending on the location
Project assignment, location verification and photo documentation
Offline-capable, 13 languages, usable without e-mail

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Switch from timesheets and Excel to a digital system – via app, NFC or terminal, project-based and available in 13 languages.

Why timesheets and Excel are not digital time tracking

Some businesses believe they have a digital time tracking solution because timesheets are transferred into an Excel spreadsheet. That is not digitalisation – that is manual data entry.

Timesheets are filled in by hand and brought to the office on Friday – the data is two to five days old by the time it arrives in the system
Excel spreadsheets are filled in manually – with formulas that break on a public holiday and cells that are accidentally overwritten
No one knows in real time who is currently working – the overview only emerges at the end of the month once all the sheets have been collected
Project hours are estimated rather than recorded precisely – post-calculation and client billing are based on assumptions
In the event of an official inspection, a handwritten note or an editable Excel file is not a reliable piece of evidence
International employees who cannot read German fill out forms incorrectly or not at all

What genuine digital time tracking means

Digital time tracking means: the data is created where the work happens – not in the office.

With digital time tracking, the employee clocks in at the moment of work – via app on the smartphone, via NFC tag at the job site, or via terminal in the workshop. The data is saved in real time. The office immediately sees who is working, on which project and since when. Overtime and breaks are calculated automatically. Project hours are assigned at clock-in, not estimated at the end of the month. And payroll preparation consists of one click on export – not three hours of manual data entry. That is the difference between a spreadsheet and a digital system.

Real time instead of retrospect

You can see at any time who is currently working, on which project, and since when. Not only on Friday when the paper slips arrive – but right now, at this very moment.

Automatic instead of manual

Overtime is calculated, breaks deducted, balances updated. No Excel formula that breaks on a public holiday. The system does the maths, not the office.

Assigned instead of guessed

When clocking in, the employee selects the project. With NFC tags, the assignment is automatic. At the end, you know exactly how many hours were spent on which order.

Verifiable rather than alleged

Every entry has a tamper-proof timestamp. Corrections are logged. During a regulatory inspection: open the dashboard instead of searching through folders.

Instantly rather than in hours

Payroll preparation at the push of a button: export monthly summaries as CSV or Excel. No compiling, no correcting, no manual re-entry.

For everyone, not just for Germans

The app is available in 13 languages. Login via mobile number instead of email. No employee can say: I couldn't log in. I didn't understand the app.

How digital time tracking works with Jobilino

Choose your time-tracking method

App for mobile teams on construction sites and at client locations. NFC tags for fixed work sites such as cleaning properties. Terminal for workshops, warehouses and production. Or all three combined.
Employees clock in digitally

One tap in the app, one scan at the NFC tag, or one click at the terminal. Select a project, working time starts. Even offline, even without an email address, even in Serbian.
Data flows in real time

All bookings are immediately visible in the dashboard. Who is working where? How many hours on project X? Are there any overtime hours? The office sees everything without having to make a single call.
Export reports

Monthly overviews per employee, project evaluations per client, overtime reports. As CSV or Excel – ready for your tax advisor and payroll office.

Time tracking via app

Clock in on your smartphone – start, break, stop, select project. Offline-capable, available in 13 languages, usable without an email address. Works on every iOS and Android device.

Time tracking via NFC

NFC tags at the worksite prove physical presence. Hold up your smartphone – clocked in. No GPS, no internet, privacy-friendly. Tags cost a few euros and last indefinitely.

Time tracking via terminal

An Android tablet at the entrance to the workshop or production hall. The employee taps their name – clocked in. No smartphone required, no chip, no card.

Project assignment

Every hour is assigned to a project at the point of clocking in. Automatically with NFC. The foundation for post-calculation, client billing and better quotes.

Proof of location

NFC proves physical presence on-site. GPS optional when clocking in. Photo documentation as proof of service. For clients, property managers and authorities.

Approval Workflow

Supervisors review and approve times before they are passed on to payroll. Corrections and amendments are logged with a reason.

Leave Management

Employees submit leave requests in the app. Supervisors approve with a single click. Remaining leave is calculated automatically. No paper forms, no Excel spreadsheets.

13 languages, without e-mail

Albanian, Bulgarian, German, English, Italian, Croatian, Polish, Romanian, Serbian, Slovak, Czech, Turkish and Hungarian. Login via SMS code instead of email.

Digital time tracking in practice

App time clock

Start, pause, stop with project selection

NFC at the deployment location

Hold up your smartphone – clocked in

Dashboard

Real-time overview of all teams

Fits your business

Digital time tracking replaces timesheets and Excel – not your entire infrastructure.

CSV and Excel export

Ready-made reports in your payroll format – the last Excel file you will never have to create yourself

iOS, Android and web

App on every smartphone, dashboard in the browser on any device

NFC tags

Affordable stickers at deployment sites – compatible with all NFC-enabled smartphones

GDPR-compliant

European servers, encrypted data, GPS only when clocking in/out, no permanent tracking

Digital time tracking by industry

Jobilino is used in industries where employees do not sit at a desk all day.

Frequently asked questions about digital time tracking

What is digital time tracking?

Digital time tracking means that working hours are recorded electronically – via app, NFC or terminal – and stored in real time in a central system. Unlike paper timesheets and Excel, the data is created where the work is done, not in the office. Project assignment, break calculation and overtime are all handled automatically.

Is digital time tracking mandatory?

Employers are required to document the start, end and duration of daily working hours. Digital recording is not specifically prescribed – but it fulfils this obligation more reliably than paper or Excel, because it is timely, tamper-proof and immediately retrievable during an inspection.

Which recording method is right for my business?

App for mobile teams on construction sites and at customer locations. NFC tags for fixed workplaces such as cleaning sites. Terminal for workshops, warehouses and production facilities. Most businesses combine two methods – all entries end up in the same system.

Does digital time tracking work without internet access?

Yes. The app saves all entries locally and synchronises automatically. NFC tags also work offline. Only the terminal requires Wi-Fi. On construction sites, in basements and at customer locations without a network, no entry is ever lost.

Do employees need an email address?

No. With Jobilino, a mobile phone number is all that is required. The office creates the employee account, the employee receives an SMS code and is ready to go within two minutes. No password, no confirmation link, no IT support.

In which languages is digital time tracking available?

In 13 languages: Albanian, Bulgarian, German, English, Italian, Croatian, Polish, Romanian, Serbian, Slovak, Czech, Turkish and Hungarian.

How quickly can digital time tracking be set up?

Typically within a few hours. Create an account, set up employees and projects, distribute the app or attach NFC tags. The system is up and running from the next working day. No IT project, no weeks-long implementation.

What does digital time tracking cost?

Jobilino is available from just a few euros per employee per month. All core features are included. NFC tags cost a one-off fee of a few euros each. Terminal: a standard off-the-shelf tablet from around €150. Try it free – with no contractual commitment.

Try digital time tracking for free now

Register, choose your recording method, add employees – and starting tomorrow, timesheets are a thing of the past. No contract commitment and no credit card required.

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