Time Tracking for Plumbers – Record Working Hours Easily via App

A burst pipe at 11 pm, a bathroom refit on Thursday, twelve maintenance visits in between: plumbing firms live on short jobs at many customers. Jobilino captures every one of them – with the customer, the duration, a photo and the material taken from the service van. No slip in the glovebox.

Short jobs captured individually
Van as a stock location
Maintenance reminders

Capture short jobs individually

Arrive, clock in, work, clock out – two taps per customer. Even the forty-minute job then stands on its own in the report instead of disappearing into a daily total.

The service van as a stock location

A vehicle can be a stock location in its own right. What the fitter takes from it is assigned to the same customer as their hours – and you can see what is actually still in the van before it leaves for the next site.

On-call work properly evidenced

The 11 pm job is clocked when setting off, not estimated the next morning. Night, Sunday and public holiday supplements follow from the stored contract without anyone recalculating.

The problem

Challenges in time tracking for plumbers

A plumber often visits five to ten addresses in a day. Each job may last forty minutes, each belongs to a different customer, and at each of them material is installed that came out of the van. That granularity is exactly what a paper timesheet cannot handle: by the evening nobody remembers whether the second appointment took forty minutes or seventy. And the emergency call-out at 11 pm often is not written down at all.

Five to ten customer addresses a day – by the evening nobody knows how long each job actually took
Emergency and on-call jobs are driven but not documented, and therefore not paid
Material from the service van lands on no job – the van empties and nobody knows where it went
Maintenance dates from contracts are missed until the customer calls
After water damage there is no evidence of the condition the system was found in
Driving between customers takes up much of the day but appears on no invoice

The solution

The Solution: Digital Time Tracking for Installers

With Jobilino the plumber clocks in and out briefly at every customer – via the app or an NFC tag on the installation. Every job therefore appears separately in the report instead of vanishing into a daily total. The service van can be run as a stock location of its own: whatever is taken from it goes onto the same job as the hours. And recurring maintenance announces itself before the customer calls.

Maintenance announces itself

Recurring reminders can be stored for every site – weekly through to yearly, several days in advance if you wish. The responsible people are notified before the date falls due.

Photos as evidence of condition

Before removal, after the repair, the meter reading: photos attach directly to the time entry. After water damage that proves what condition the installation was found in.

How it works

How Time Tracking for Installers Works

Set up customers and maintenance contracts

You create your customers and the installations you look after. Where maintenance recurs, you store the reminder straight away – intervals run from weekly to yearly.
Turn vehicles into stock locations

Optionally every service van becomes a stock location of its own. What is loaded is a receipt; what is installed at the customer is a withdrawal booked to their job.
Clock in at every customer

The fitter clocks in on arrival and out when leaving. NFC tags on frequently serviced installations remove the selection on the phone.
On-call work and late entries

Call-outs are clocked like any other job. Anything genuinely forgotten is added afterwards – depending on your settings with a reason and approval, always logged.
Bill and analyse

At month end you have hours per customer and per installation, including supplements and travel time. The export goes to payroll, the per-customer report to invoicing.

Your benefits

Every short job evidenced individually instead of hidden in a daily total
On-call and emergency work gets paid because it is recorded
Material from the service van lands on the right customer
Maintenance dates announce themselves before the customer calls
Photos document the condition of the installation before and after
Driving time between addresses becomes visible
Digitale Dokumentation der Arbeitszeiten
Geeignet für kleine und mittlere Installateurfirmen

For whom

Which Installation Companies Is Jobilino Suitable For?

Jobilino is used by plumbing and sanitary companies, heating installers and building services firms – from single-van businesses to companies running their own out-of-hours rota. The typical mix is planned refurbishment, recurring maintenance and unplanned faults. It pays off most for businesses with many short customer visits per day, with maintenance contracts that have to be triggered reliably, and with material installed mainly out of the service van. Warehouse, mileage log and tool handover are separate modules built on the same customers and jobs.

Try Time Tracking for Installers Now

Try Jobilino for free and see how straightforward digital time tracking for installers can be. Quick to set up and ready to use immediately.

Prefer to call right away? +43 664 5031382

No setup fee
cancel monthly
GDPR-compliant

Frequently asked questions

Is the solution also suitable for small plumbing and installation companies?

Yes, Jobilino is particularly well suited for small and medium-sized plumbing and installation companies.

Can employees clock in via NFC?

Yes, employees can clock in and out directly on the construction site via NFC.

Is time tracking GDPR-compliant?

Yes. Jobilino is developed in Austria and the data is held on servers in the EU. Who may see which hours and personal data is governed by user groups – a supervisor sees their team, not the whole company. Changes to time entries are logged, so it stays traceable who changed what and when. Location data is only captured if you enable it for the time type in question, and only at the moment of clocking in – there is no continuous tracking.

Is clocking in worth it at all when a job only takes half an hour?

Especially then. Clocking in and out are two taps and take a few seconds together. The gain is that the job appears separately in the report: you can see how long a maintenance visit at this customer actually takes, instead of discovering at year end that the flat rate never fitted.

How do I record an emergency call-out in the middle of the night?

Like any other job: clock in when setting off, select the site at the customer, clock out when the work is done. Night, Sunday and public holiday supplements follow from the stored contract – the fitter does not calculate or tick anything, and in the month-end view the supplement hours are listed separately.

Can I see what material is still in the service van?

If you use the warehouse module, yes. Every vehicle can be a stock location of its own. What is loaded is a receipt, what is installed at the customer is a withdrawal booked to their job. The stock per vehicle is therefore visible at any time – and you notice that the seals are running out before departure, not at the customer.

How do I make sure no maintenance visit from a contract is forgotten?

Recurring reminders can be stored for every site – weekly, monthly, quarterly, twice-yearly or yearly. You set how many days in advance the reminder goes out and who receives it. The date then no longer depends on one person and their spreadsheet.

What do I gain by attaching photos to a time entry?

After water damage or a disputed repair, the condition before the work is the decisive point. A photo on the time entry is tied to the moment, the employee and the site – which is a different kind of evidence from a picture in a phone gallery that gives no indication of when or where it was taken.

My fitters speak different languages. Is that a problem?

No. The app comes in 28 languages and each employee sets their own. The company keeps working in its language while the fitter sees the interface in theirs – which noticeably reduces mistakes when clocking in, especially for new colleagues in their first weeks.

Do I need an NFC tag for every customer?

No, a tag is optional and pays off where you return regularly – for maintenance contracts or property managers, for instance. For one-off jobs the fitter simply selects the customer in the app. Both produce the same time entry; the tag only saves the selection.