Time Tracking for Small Businesses – Replace Timesheets and Excel from Day One
In small companies, the owner handles payroll preparation themselves – alongside customer acquisition, scheduling and site management. Jobilino takes time tracking off your plate: your employees clock in and out via app, NFC or terminal, hours are automatically assigned to projects, and at the end of the month you export ready-made reports for payroll processing. From €5.99 per employee per month. Set up in minutes, no IT knowledge required.
- Ideal for 3 to 50 Employees
- From €5.99 per Employee
- Ready to Go in Minutes
Time tracking via app – even offline
Employees open the app, tap Start and select the project. Works without an internet connection – on construction sites, in basements and at the client's premises. All entries are saved locally and synchronised automatically.
NFC location verification at fixed deployment sites
NFC tags at the cleaning site, construction site, or client premises – the employee holds their smartphone up to the tag and is clocked in. Physical proof of presence without GPS and without internet. Tags cost just a few euros.
Project assignment when clocking in
When starting, the employee selects the project or job. At the end, you can see at the touch of a button: Job X took 47 hours. The basis for better quotes and accurate client invoicing.
The problem
What Timesheets and Excel Really Cost Small Businesses
Timesheets cost no money – but they cost time. Every week, someone in the office is deciphering handwritten notes, chasing missing entries, typing numbers into Excel and hoping the formulas are correct. In a business with ten employees, that quickly adds up to three to five hours per week. At a rate of €30 per hour, that is over €400 per month – more than Jobilino costs for the entire team.
- Timesheets are filled in from memory on Fridays – the hours are inaccurate and barely traceable
- The office spends three to five hours every week deciphering, chasing up and transferring data into Excel
- Excel spreadsheets produce formula errors and are not a reliable record in the event of a regulatory inspection
- Project hours are estimated on a flat-rate basis – post-calculation and client billing are based on assumptions rather than facts
- Overtime and balances are not transparent to employees – leading to dissatisfaction and disputes
- Many time-tracking systems are built for large corporations – too complex, too expensive and too cumbersome for small businesses
The solution
Time Tracking Built for Small Businesses
Jobilino is not a stripped-down version of enterprise software – it has been developed from the ground up for small and medium-sized businesses with mobile employees. The app requires no training, setup takes minutes rather than weeks, and the cost is well below the administrative burden that timesheets generate every month. Your employees clock in via app or NFC, the system automatically assigns hours to projects, and at the end of the month clean reports are ready for payroll processing.
13 languages for international employees
Even small businesses have employees from different countries. The app is available in 13 languages: Albanian, Bulgarian, German, English, Italian, Croatian, Polish, Romanian, Serbian, Slovak, Czech, Turkish, and Hungarian.
Payroll preparation at the touch of a button
Export monthly overviews per employee, overtime reports and project evaluations as CSV or Excel. Your tax adviser receives clean data that does not need to be compiled first.
How it works
How Small Businesses Get Started with Jobilino
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Register and set up
Create an account, define projects, invite employees. Takes less than an hour – no IT department, no external help required.
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Distribute the app – employees get started straight away
Your employees install the app, select their language and clock in and out digitally from their next working day. No training, no manual required.
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Attach NFC tags (optional)
For fixed locations, attach NFC tags to entrance doors, site containers, or customer locations. Employees clock in with a scan – physical proof of location included.
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Analyse and export
In the dashboard you can see all working hours in real time. At the end of the month, export ready-made reports as CSV or Excel – payroll preparation takes minutes instead of hours.
Your benefits
- Payroll preparation in minutes instead of hours – ready-made exports instead of weekly copy-pasting in Excel
- No more queries – all times are in the system in real time, the office does not need to follow up
- Project hours at the touch of a button – see which jobs are profitable and which are not
- Documented in compliance with authorities – complete proof at every inspection, without ring binders
- Offline-capable – works on construction sites, in basements and at customer premises without a stable network
- 13 languages – employees from Serbia, Croatia, Albania, Hungary or Turkey start working in their language straight away
- Transparent overtime – employees see their balances in the app, fewer discussions
- From €5.99 per employee – less expensive than the administrative effort that timesheets cause every month
For whom
Typical Small Businesses Using Jobilino
Jobilino is used by small businesses with 3 to 50 employees – wherever the owner is not in the office all day but still needs to know who worked where and when. Typical businesses: trades companies with 5 to 15 employees across rotating job sites. Cleaning companies with 10 to 30 staff across multiple properties. Installation and electrical contractors with field-based customer orders. Property management and facility management companies with daily deployments across various locations. Service technicians with multiple customer appointments per day. Security services with patrol rounds at rotating sites.
Try Time Tracking for Small Businesses Free Today
Register, add employees, distribute the app – and from tomorrow you will have clean working hours instead of timesheet chaos. No contract commitment and no credit card required.
- No setup fee
- cancel monthly
- GDPR-compliant