Time Tracking for Security Services – Guard Times, Patrols and Deployments Documented Without Gaps

In the security industry, every minute counts – and every minute must be verifiable. Who was at which site and when? Was the patrol carried out? When did the night shift begin and when did it end? With Jobilino, security personnel record their guard times, patrols and site deployments directly via app or NFC – across shifts, with site-level precision and a digital patrol log. The paper guard book is a thing of the past.

GDPR-Compliant – Without Permanent GPS Monitoring
Ready to Go in Minutes
Digital Patrol Verification via NFC

Digital logbook via app

Every deployment is automatically documented – with date, time, location, shift duration and employee. The digital logbook is always up to date, always legible and always accessible.

Patrol verification via NFC checkpoints

NFC tags are attached to checkpoints within the premises. The security officer scans each point during the patrol – a complete patrol record with a timestamp for each checkpoint is created automatically.

Cross-shift time tracking

Jobilino records working hours even beyond midnight – night shifts, on-call duties and rotating shifts are documented correctly and without any manual recalculation.

The problem

Time Tracking in Security Services: Night Shifts, Patrols and Zero Transparency

Security services operate around the clock, often at multiple sites simultaneously, frequently at night and with rotating teams. These are precisely the conditions that make reliable time tracking so challenging – and at the same time so essential. Clients want documented proof that the guard service was actually on site. Authorities require complete records of working hours. And the back office must correctly bill night shifts, on-call times and shift premiums. Yet in most security companies, documentation still relies on handwritten guard books, paper timesheets and Excel spreadsheets – error-prone, incomplete and barely usable in the event of a dispute.

Guard books are kept by hand – incomplete, illegible and not available in real time
Rounds cannot be verified – no proof that checkpoints were actually visited
Night shifts, on-call times and supplements are calculated manually – prone to errors
Clients receive no reliable proof of performance for completed guard hours
Changing deployment locations and teams make an object-accurate assignment impossible without a system
Incidents and special events are not documented in a structured manner
During authority inspections, complete working time records for security personnel are missing
Subcontractors in the security service are not recorded in the same system as in-house staff

The solution

The Solution: Digital Time Tracking for Security Services with Jobilino

Jobilino replaces the paper guard book with a digital system that documents guard times, patrols and site deployments without any gaps. Security personnel clock in and out at the site via app or NFC tag – including during night shifts, across midnight and at changing deployment locations. Patrols are documented via NFC scan at checkpoints: every point visited is recorded with a timestamp. Incidents can be reported with a photo and note directly from the app. The back office has a real-time overview – and the client receives a professional proof of service at the touch of a button.

Incident report with photo and note

Unusual occurrences – break-in attempts, vandalism, open doors, technical faults – are reported directly from the app with a photo and description, and assigned to the relevant deployment.

Precise site assignment and client reporting

Every deployment is automatically assigned to the correct site and client. Performance records can be exported by customer, contract or time period – for professional reporting.

Accurately recording on-call times and supplements

Regular guard time, on-call duty, night work and weekend deployments are booked in Jobilino as separate time types – providing a clean basis for the correct calculation of supplements and allowances.

Your own staff and subcontractors in one system

Your own security personnel and external guards are recorded in one system, but clearly separated from one another – for transparent invoice verification and complete site documentation.

Real-time overview for operations management and the office

Operations management can see at any time which employees are deployed at which sites, whether patrol rounds have been carried out, and where special incidents have been reported.

How it works

How Time Tracking in Security Services Works with Jobilino

Setting up sites and checkpoints

All guarded sites and patrol checkpoints are created in Jobilino. NFC tags are attached at the checkpoints – once, in just a few minutes.
Security staff clocks in at the site

At the start of their shift, the employee clocks in at the site via app or NFC – shift start, site and date are recorded automatically.
Document rounds via NFC

During the round, the employee scans the NFC tags at each checkpoint. Every scan generates a timestamp – the complete round verification record is created automatically.
Report incidents and end the shift

Special occurrences are reported directly from the app via photo and note. At the end of the shift, the employee clocks out – the complete deployment and round report is generated.
Evaluation and Reporting

All deployment and patrol data is available in the dashboard – filterable by object, client or time period. Ready-made reports for billing, regulatory proof and client reporting.

Your benefits

Digital guard log replaces paper – always up to date, always legible, always accessible
Seamless patrol verification via NFC – every checkpoint documented with a timestamp
Night shifts and shift changes across midnight recorded correctly
On-call times, night supplements and weekend allowances clearly documented
Incident reporting directly from the app – with photo, timestamp and object assignment
Professional proof-of-performance records for clients – exportable at the touch of a button
Real-time overview for operations management – without phone calls and without inspection rounds
In-house and external security personnel in one system – transparently trackable and separately evaluable
Complete working time records for regulatory inspections – audit-ready and digital
No IT project required – ready to use within a few hours, even for large security companies

For whom

Which Security Companies Is Jobilino Suitable For?

Jobilino is suitable for all security companies that provide guard services, mobile patrols, site protection or event security and need to document their deployments without gaps. Typical areas of application include site guarding at office buildings, commercial and industrial facilities, patrol and mobile security services, reception and gatehouse services, event and trade fair security, construction site guarding as well as alarm monitoring and intervention services. Particularly valuable for companies with multiple guarded sites, rotating teams and clients who regularly require proof of service and patrol reports.

Try Time Tracking for Security Services Now – Free of Charge

Try Jobilino free of charge and experience how simple digital time tracking in security services can be. Guard times, patrols and incidents – all in one app, all documented without gaps, all without paper.

No setup fee
cancel monthly
GDPR-compliant

Häufige Fragen zur Zeiterfassung im Sicherheitsdienst

How does the digital patrol log work in security services?

An NFC tag is attached to each checkpoint within the guarded premises. During the patrol, the security officer scans each tag with their smartphone. Every scan generates a timestamp – creating a seamless patrol log that proves all checkpoints were visited at the scheduled times.

Can Jobilino record night shifts and shift changes that cross midnight?

Yes. Jobilino records working hours across shifts – including assignments that begin in the evening and end the following morning. Night work, rotating shifts and on-call duty are documented correctly, without any manual recalculation.

Does Jobilino replace the guard book?

Yes. Instead of a handwritten guard book, Jobilino automatically documents every assignment – including shift start, shift end, location, patrol report and incident reports. The digital guard book is tamper-proof, always up to date and accessible at any time – significantly more reliable than any paper-based record.

Can incidents and special events be reported directly?

Yes. Security staff can report incidents directly from the Jobilino app – with a photo, description and timestamp. The report is automatically assigned to the site, the deployment and the client, and is immediately visible in the back office.

How are on-call times and shift premiums recorded in security services?

In Jobilino, different time types can be booked separately – regular guard time, on-call duty, night work, weekend and public holiday deployments. Each time type can be evaluated individually and provides a clean basis for the correct calculation of premiums and allowances in payroll.

Can proof-of-service reports be exported for clients?

Yes. All assignment records can be exported filtered by property, client or time period – as professional documentation for property management companies, facility management firms, public-sector clients or quality audits. This allows you to demonstrate contractual performance at the touch of a button.

Is Jobilino also suitable for mobile security services and patrol rounds?

Yes. During patrol rounds, employees clock in and out at each site visited via NFC or the app. Travel times between sites are recorded separately. This creates a complete log of all inspected locations – with timestamps and site assignment.

How quickly is Jobilino ready to use in my security company?

Typically within one working day. Sites and checkpoints are set up, NFC tags are attached, the app is distributed – and from the next shift onwards your security staff record deployments and patrol rounds digitally. No IT project, no weeks-long rollout.