Time Tracking for Cleaning – Digitally Record and Manage Sites, Assignments and Teams

Cleaning companies work invisibly – but the results must be visible and verifiable. Who cleaned which site, when, for how long and to what standard? Without digital time tracking, these questions remain unanswered – with every customer complaint, every invoice and every contract discussion. Jobilino is the time-tracking solution for cleaning companies: your cleaning staff clock in directly on site via app or NFC. Location verification, service documentation, shift planning and site billing all run in one system – clean, seamless and paperless.

GDPR-compliant – without permanent GPS surveillance
Ready to go in just a few minutes
NFC location verification at every site

Location verification via NFC at the cleaning property

An NFC tag is attached to each property. The cleaning staff member scans the tag on arrival and departure – the location record is created automatically, without GPS tracking and without manual entry.

Digital cleaning record with photo documentation

Every assignment is automatically documented – with a timestamp, property assignment and duration. Cleaning staff can additionally upload photos of the cleaning result as visual proof of quality and performance.

Property-Based Time Tracking

Hours are recorded not only per employee, but assigned directly to the correct cleaning property. This makes it visible how many hours each individual property actually costs – as a basis for calculation and contract management.

The problem

Time Tracking in Cleaning: Why Most Businesses Are Flying Blind

The cleaning industry has a structural problem: work takes place at dozens of locations simultaneously – in office buildings, stairwells, medical practices, schools, shopping centres and industrial facilities. And in most businesses, the office has no real-time visibility of what is happening out in the field. Control logs go unmaintained, shift reports arrive via WhatsApp or not at all, and timesheets are filled in from memory at the weekend. The result: invoices are based on trust rather than data, customer complaints cannot be refuted, unprofitable sites go undetected and scheduling is done by gut feeling rather than facts.

No reliable proof of whether cleaning at a property actually took place
Working hours are recorded per employee – but not assigned to specific properties
Control logs and paper records are incomplete, illegible or cannot be found
When clients raise complaints, it is one party's word against the other's – verifiable proof is missing
Site managers drive between locations to check attendance in person
Shift schedules in Excel become outdated immediately – changes reach cleaning staff too late
Unprofitable properties remain invisible because no one knows the actual hours per property
Billing per client or contract costs the office hours of rework every week

The solution

The Solution: Digital Time Tracking for Cleaning Companies with Jobilino

Jobilino is the time-tracking solution built for the cleaning industry – not adapted from an office tool. Cleaning staff clock in and out directly on site via app or NFC tag. Every shift is automatically assigned to the correct cleaning object. The office can see in real time which objects have been cleaned, how long each shift took, and which shifts are still open. Location verification, cleaning documentation with photos, object-based hour reporting and digital shift planning all run in a single system – no logbook, no inspection rounds, no paper.

Digital Shift Scheduling for Cleaning Teams

Properties, shifts and cleaning staff are managed in a single scheduling system. Changes reach employees instantly via the app. Planned shifts are automatically reconciled with actual time tracking.

Real-Time Overview for Property Managers and the Office

In the dashboard, the office can see in real time which properties have already been cleaned, who is currently on site and where shifts are still open – without phone calls and without inspection trips.

Proof of service for clients at the touch of a button

All assignment records can be exported by property, client or time period – as professional documentation for contract discussions, quality audits and billing.

Multilingual support for international cleaning teams

Many cleaning companies employ staff from a variety of countries of origin. Jobilino is available in multiple languages and designed to be so intuitive that no training is required.

Reporting and property billing without rework

Ready-made reports for payroll accounting, property billing and controlling – filtered by property, employee, contract or period. No Excel, no queries, no manual preparation.

How it works

How time tracking in cleaning works with Jobilino

Create cleaning properties and teams

All properties, contracts, cleaning intervals and employees are set up once in Jobilino – the structure reflects your actual property organisation.
Attach NFC tags to properties

A small NFC tag is attached to each cleaning property – at the entrance, in the utility room or on the switch box. Once, in a matter of seconds.
Cleaning staff clock in via app or NFC

When entering the premises, the cleaning operative scans the NFC tag or selects the property in the app. The assignment begins automatically with a timestamp and property assignment.
Document the cleaning and clock out

After the cleaning, the operative clocks out – optionally with a photo of the result. The complete cleaning record is created automatically.
Evaluation in the office – in real time

All assignments are available in the dashboard immediately – filterable by property, team, shift or time period. Ready-made reports for billing, cost calculation and client documentation.

Your benefits

Seamless location verification via NFC – without permanent GPS tracking
Digital proof of cleaning for every assignment – with timestamp and optional photo
Object-related hours evaluation – full transparency over the actual costs per object
Digital shift scheduling with automatic target/actual comparison
No more control books, no more inspection rounds, no more WhatsApp messages
Professional proof of service for clients – exportable at the touch of a button
Fewer customer complaints thanks to verifiable proof of assignment
Unprofitable projects become visible – before the next contract renewal
Multilingual and usable without training – even for international teams
No IT project – get started in just a few hours, without any technical knowledge

For whom

Which cleaning companies is Jobilino suited for?

Jobilino is suited for all cleaning companies that manage multiple sites and need to reliably document, control and invoice their assignments. Typical areas include commercial cleaning, office cleaning, stairwell cleaning, ongoing maintenance cleaning, medical cleaning, industrial cleaning and specialist cleaning. It is particularly valuable for businesses that work for property management companies, facility management firms, public-sector clients or organisations with high quality requirements and regularly need to provide proof of performance. Whether you have ten cleaning staff or three hundred – Jobilino scales with your business.

Try digital time tracking for cleaning now – free of charge

Try Jobilino free of charge and discover how simple time tracking in cleaning can be. Location verification, cleaning documentation, shift planning and site billing – all in one app, all without paper, from day one.

No setup fee
cancel monthly
GDPR-compliant

Häufige Fragen zur Zeiterfassung in der Reinigung

Is time tracking legally required in the cleaning industry?

Yes. Employers are obliged to document the start, end and duration of daily working hours for all employees – regardless of the place of work. In the cleaning industry, the additional factor is that many clients contractually require proof of services rendered. A digital system such as Jobilino fulfils both at the same time: statutory working-time recording and proof of performance per property.

How does NFC-based location verification work in cleaning?

A small NFC tag is attached to each cleaning property. The cleaner holds their smartphone up to the tag to clock in and out. Location verification is created automatically – with a timestamp and property assignment, without GPS and without any manual input. This is significantly more privacy-friendly than continuous location tracking.

Can cleaning reports be supplemented with photos?

Yes. Cleaners can upload photos directly from the app for each assignment – of the cleaning result, specific soiling or damage. The photos are automatically assigned to the property and the assignment and form part of the digital cleaning report.

Can working hours be analysed per cleaning property?

Yes. Jobilino records working hours not only per employee, but also assigns every hour directly to the cleaning property. This makes it visible how many hours each property actually costs – as a basis for target/actual comparisons, contract costing and the identification of unprofitable properties.

Can shift planning in Jobilino be linked to time tracking?

Yes. Shift planning and time tracking run within a single system in Jobilino. Planned shifts are automatically compared with the actual recorded assignment times. The office can immediately see which shifts were completed as planned and where deviations occur.

Is the app also suitable for cleaners with no technical experience?

Yes. Jobilino is deliberately designed to be so straightforward that no training is required. Clock in via NFC scan or a single tap in the app – done. The app is available in multiple languages, making it immediately usable for international cleaning teams as well.

Can proof-of-service reports be exported for clients?

Yes. All assignment records can be exported filtered by property, client or time period – as professional documentation for property management companies, facility management firms, public-sector clients or quality audits. This allows you to demonstrate contractual performance at the touch of a button.

How quickly is Jobilino ready to use in my cleaning company?

Typically within a few hours. Properties and employees are set up, NFC tags are distributed at the locations, the app is installed – and from the very next assignment your cleaners are recording times digitally. No IT project, no weeks-long rollout.