What does time tracking cost?

What does time tracking cost? From €5.99 per employee. Plus: what timesheets and Excel really cost – with calculation examples for 10, 30 and 50 employees.

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What Jobilino Costs – Transparent and Without Surprises

Jobilino is available from €5.99 per employee per month. All basic features are included from day one. Premium features as an add-on or in the Premium package: time tracking via app, NFC and terminal, project assignment, reports and export, offline functionality, 13 languages, approval workflow and leave management. No hidden setup fee, no minimum contract term, no extra costs for individual features.

From €5.99 per employee per month
All core features included from day one
No setup fee, no minimum contract term
NFC tags: a one-off cost of just a few euros per unit, no ongoing costs
Terminal: a standard off-the-shelf Android tablet from approx. €150 (one-off)
Try it free and without obligation – no credit card required

What timesheets and Excel really cost

Timesheets and Excel are free. But the administrative overhead they generate is not. Consider this: Who sits in the office every week deciphering paper slips? How many hours do you spend chasing information, making corrections and consolidating data? What does one hour of administrative work cost you?

3–5 hours per week for deciphering, querying, transferring and correcting
At 30 euros/hour in office costs = 90–150 euros per week = 400–650 euros per month
Miscalculations of overtime lead to incorrect payroll statements and back payments
Missing project assignments make post-calculation impossible – incorrect quotes cost margin
In the event of a regulatory inspection without documentation, fines per employee are at risk
Employees claim overtime hours that cannot be refuted with verifiable evidence

The Calculation: Timesheets vs. Jobilino

For a company with 15 employees: Jobilino costs 15 × €5.99 = under €120 per month. The administrative effort for timesheets costs at least €400 per month – calculated conservatively. The difference: Over €280 per month that you save by switching. On top of that come clean project hours for better quotes and the elimination of overtime disputes.

15 employees × €5.99 = €119.85 per month for Jobilino
4 hours × 4.3 weeks × €30 = €516 per month for timesheet administration
Savings: over €390 per month – from the very first month
Plus: clean project hours, fewer errors, proof for authorities, fewer queries

Why the cheapest app isn't always the least expensive

Some providers advertise €2–3 per employee. But: project assignment costs extra. Offline functionality costs extra. Export costs extra. NFC costs extra. In the end you pay more than with a provider who includes everything in the base price. Before you opt for the lowest price, check: What is included from day one? With Jobilino the answer is: everything. Time tracking, project assignment, NFC, offline, 13 languages, approval, leave management, export – from €5.99. No surprises on your next invoice.

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Cost Comparison: 10 Employees

What a small business saves per month

Jobilino: 10 × €5.99 = €79.90 per month. Timesheet management: approx. 3 hours per week × €30 = €390 per month. Savings: over €310 per month. Added benefits include: clean project data for better quotes, no overtime disputes, and official proof of hours at the touch of a button.

Cost Comparison: 30 Employees

What a mid-sized business saves per month

Jobilino: 30 × €5.99 = €239.70 per month. Timesheet management: approx. 6 hours per week × €30 = €780 per month. Savings: over €540 per month. Plus a part-time office assistant who can spend their time on more meaningful tasks.

Cost Comparison: 50 Employees

What a larger company saves per month

Jobilino: 50 × €5.99 = €399.50 per month. Timesheet management: approx. 10 hours per week × €30 = €1,300 per month. Savings: over €900 per month. With 50 employees across multiple construction sites or properties, the manual process is not only costly – it is no longer manageable.

Hidden Costs That Excel Doesn't Show

What no spreadsheet reveals

Incorrect overtime calculation → payroll corrections and back payments. Missing project assignment → incorrect post-calculation → quotes priced too low → loss of margin. Missing documentation → penalties during authority inspections. Dissatisfied employees → disputes over hour balances. These costs don't appear in any spreadsheet – but they are very real.

What other providers charge extra for

The most common additional costs with competitors

Project assignment: often only available from a more expensive plan. Offline functionality: not available with many providers or subject to a surcharge. NFC location verification: rarely included in the base price. More than 3 languages: not available with most providers. Export as CSV/Excel: sometimes only in the premium plan. With Jobilino: everything included in the base price from €5.99.

What is included in the Jobilino price

From €5.99 per employee per month – all core features, no hidden extras.

Time Tracking

Via app, NFC and terminal. Offline-capable. Project assignment when clocking in. Crew time capture by the site supervisor. Photo documentation.

Administration

Online dashboard with real-time overview. Approval workflow. Leave management. Role-based permissions. Change log.

Reports and Export

Monthly summaries, project evaluations, overtime reports. Export as CSV or Excel. Reports per client or customer.

13 Languages and GDPR

App in 13 languages. European servers. Encrypted data transmission. GPS only when clocking in – no continuous tracking.

FAQ

Häufige Fragen zu den Kosten der Zeiterfassung

How much does Jobilino cost per employee?

From €5.99 per employee per month. All core features are included: time tracking via app, NFC and terminal, project assignment, reports, export, offline functionality, 13 languages, approval workflow and leave management. No hidden additional costs.

Is there a setup fee?

No. Setup is free of charge. Create an account, set up employees, distribute the app – all without a setup fee, without implementation costs and without external consultants.

Is there a minimum contract term?

No. Jobilino can be cancelled on a monthly basis. No minimum term, no mandatory annual contract. If the solution does not suit your needs, you can cancel at the end of the current month.

Can I try Jobilino for free?

Yes. You can try Jobilino free of charge and without obligation – no credit card required and no automatic renewal. After the trial period, you decide whether you wish to continue.

How much do NFC tags cost?

NFC tags cost between €0.50 and €2.00 per unit – as a one-time purchase. They require no battery, no maintenance and work indefinitely. For a business with 20 locations, that is a one-time cost of €10 to €40.

How much does a terminal cost?

Any standard Android tablet can be used as a terminal – from approximately €150 as a one-time purchase. No specialist device, no time clock costing several thousand euros. A tablet and a wall mount are all you need.

From how many employees does digital time tracking pay off?

Already from 3 employees. As soon as you are processing more than a handful of timesheets per week, the administrative effort exceeds the cost of the app. With 10 employees, you typically save over €300 per month compared to the manual process.

What does it cost not to have digital time tracking?

By conservative estimates: 3 to 5 hours of office work per week for timesheets, follow-up queries and Excel. At an hourly rate of €30, that amounts to €400 to €650 per month. On top of that: incorrect payroll statements, missing project allocations and the risk of penalties during a regulatory inspection.

Calculate your costs yourself – try it for free now

Register, set up your team and see exactly what Jobilino can do for your business. No contract commitment, no credit card and no setup fee.