Time Tracking Construction – Digitally Record, Assign and Evaluate Construction Site Hours

On the construction site, two things matter: that work gets done – and that the hours are correct. Yet in most construction companies, the office only finds out on Friday what actually happened during the week. Jobilino puts an end to paper timesheets, Excel spreadsheets and after-the-fact guesswork. Your employees record working hours directly via app or NFC on the construction site – site-specific, project-related and in real time. The office immediately has the data for payroll accounting, post-calculation and regulatory documentation.

GDPR-compliant
Ready to go in just a few minutes
Offline-capable on every construction site

Time tracking via app, NFC or terminal

Employees clock in and out directly on the construction site – via smartphone app, NFC tag or stationary terminal. Fast, straightforward and without any paperwork.

Crew time recording by the site foreman

The site foreman or gang leader can record the working hours of their entire crew via a single device – no individual smartphone required per construction worker.

Site-accurate project assignment

Every hour is assigned directly to the correct construction site, the correct lot or trade at clock-in – automatically, with no manual effort in the office.

The problem

Time Tracking in Construction: Why Most Systems Fail on the Job Site

Construction sites are not offices. There is no time clock at the entrance, no stable Wi-Fi and no employees sitting at a desk. Yet the same statutory obligations for recording working hours apply – as do the same commercial requirements for post-calculation and accurate billing. What happens in practice: timesheets are filled out from memory on Friday evening, Excel spreadsheets produce formula errors, subcontractor hours go unmonitored and the next regulatory inspection reveals an incomplete record of working hours. This costs construction companies not only their nerves – it costs real money.

Timesheets are filled in from memory – working hours on the construction site are inaccurate and barely verifiable
Paper reports get lost, are illegible, or do not reach the office for days
Excel spreadsheets produce formula errors, overwritten cells and data loss
Hours are recorded as a flat rate – without assignment to construction sites, projects or lots
Subcontractor hours are not recorded independently – invoice verification is a matter of luck
During official inspections on the construction site, a complete, audit-ready record of working hours is missing
Payroll processing requires hours every week for corrections, queries and manual rework
Post-calculations are useless because no one knows how many hours were actually spent per project

The solution

The Solution: Digital Time Tracking in Construction with Jobilino

Jobilino is the digital time-tracking solution for construction companies – built for the reality of the job site. Employees clock in and out directly via app or NFC, foremen record the entire crew through a single device, and hours are automatically assigned to the correct site and the correct project. The system works offline, stores all data locally and synchronises automatically. The office has a complete, real-time overview – across all sites, all employees and all hours. Payroll accounting, post-calculation and regulatory documentation are based on clean, verified data rather than estimates and paper.

Offline-capable – built for the construction site

No stable network? No problem. Jobilino saves all bookings locally on the device and synchronises automatically as soon as a connection is restored.

Record subcontractors in the same system

Your own employees and subcontractors are recorded in a single system – with separate identification, for full transparency during invoice audits and regulatory inspections.

Digital Construction Daily Report

Working hours and crew sizes are automatically incorporated into the digital construction daily report. Weather conditions, disruptions and photos are added directly – the daily report is complete every day.

Overtime, Bad Weather and Special Hours

Different types of working time – regular working hours, overtime, bad-weather hours, waiting and on-call times – are booked separately and evaluated correctly.

Evaluation and Export at the Push of a Button

Ready-made reports for payroll, post-calculation and controlling – filtered by site, employee, project or period. No pivot tables, no VLOOKUP, no rework.

How it works

How Digital Time Tracking in Construction Works with Jobilino

Create sites, projects and teams

Set up your construction sites, lots, trades and employees in Jobilino – once, in just a few minutes. Subcontractors can be added in the same system.
Employees clock in on site

At the start of work, employees clock in via app, NFC or terminal. Working time is automatically assigned to the correct site and the correct project.
Record times continuously – even offline

Start, end, breaks and special times are documented digitally. On construction sites without a network connection, the app stores all data locally and synchronises automatically.
The foreman records the crew

The foreman can clock the hours of his entire crew via a single device – practical on construction sites where not every worker has their own smartphone.
Evaluation in the office – in real time

The office sees all construction site hours consolidated in the dashboard – filterable by site, project, employee or time period, exportable and ready to use directly for payroll and post-calculation.

Your benefits

Working hours are recorded live on the construction site – not from memory on a Friday evening
Every hour is automatically assigned to the correct construction site and the correct project
Crew time capture by the site foreman – no individual device required per construction worker
Offline-capable – works even on construction sites without a stable mobile network
Own employees and subcontractors in one system – with full transparency
Complete working time records – withstands any inspection by authorities
Post-calculation based on actual project hours rather than estimates
Payroll processing in a fraction of the time – without corrections and follow-up queries
Digital daily construction report with automatic time transfer – no duplicate effort
No Excel, no paper, no IT project – up and running in just a few hours

For whom

Which Construction Companies Is Jobilino Suitable For?

Jobilino is suitable for construction and construction-related trade businesses of any size – from a five-person operation to a general contractor with a subcontractor structure. Typical sectors include structural engineering, civil engineering, road construction, shell construction and fit-out, drywall, electrical engineering, plumbing and HVAC businesses, as well as construction-related trades such as painters, floor layers, roofers or scaffolders. Particularly beneficial for companies with changing job sites, crew-based work, subcontractor deployment and a desire to leave paper and Excel behind for good.

Try Digital Time Tracking in Construction Now – Free of Charge

Try Jobilino free of charge and experience how simple time tracking on the construction site can be. No timesheets. No Excel. No rework. Accurate times, directly from the job site – from day one.

No setup fee
cancel monthly
GDPR-compliant

Häufige Fragen zur Zeiterfassung im Bau

Is time tracking legally required in the construction industry?

Yes. The Austrian Working Time Act (AZG) obliges employers to record the start, end and duration of daily working hours for every employee – regardless of the place of work. On construction sites, the additional factor is that regulatory inspections can take place at any time and the employer must be able to present a complete record of working hours immediately. Violations can be penalised with administrative fines of up to €2,180 per employee.

How does digital time tracking work on a construction site?

Employees clock in and out directly on the construction site via a smartphone app or NFC tag. Working time is automatically assigned to the correct construction site, the correct project and the correct lot. All data is instantly visible in the office – without paper, without manual transfer and without any waiting time.

Does time tracking work without an internet connection on the construction site?

Yes. Jobilino is fully offline-capable. All entries are stored locally on the device and synchronised automatically as soon as mobile data or Wi-Fi becomes available again. No entry is ever lost – not even in basements, deep construction sites or areas without a stable network.

Can the site foreman record the hours of his entire crew?

Yes. In Jobilino, a site foreman or crew leader can record the working hours of all employees in his crew using a single device. This is particularly practical on construction sites where not every construction worker has or should have their own smartphone.

Can hours be assigned directly to construction sites and projects?

Yes. When clocking in, the employee or foreman selects the correct construction site, the correct lot or trade. Working time is assigned automatically – serving as the basis for project-accurate post-calculation, correct client billing and clean internal control.

Can subcontractor hours be recorded in the same system?

Yes. Your own employees and subcontractors are recorded in Jobilino within the same system, but clearly marked as distinct from one another. This gives you full transparency over all hours on your construction sites – internal and external – and allows you to verify subcontractor invoices directly against actually recorded hours.

What does digital time tracking in construction cost compared to Excel?

Jobilino costs just a few euros per employee per month. Excel may have no licence costs, but it creates high hidden costs: hours spent on manual preparation, errors in payroll processing, missing documentation during authority inspections and unusable post-calculations. Most construction companies save several hours of office work per week with digital time tracking.

How quickly is Jobilino ready to use on the construction site?

As a rule, Jobilino is set up within half a working day. Construction sites and employees are created, the app is rolled out – and from the next working day your employees record their hours directly via the app. No IT project, no weeks-long implementation, no training required.