Project Time Tracking

Project time tracking: assign working hours to a project directly when clocking in. Post-calculation, client billing and payroll based on accurate data. Try it now.

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Assign hours where they arise

When an employee clocks in on the site, at the client or in the property being cleaned, they pick the project at the same time. Every minute is assigned to the right job automatically – not two days later in the office from memory, but at the moment the work begins. That is the difference between project time tracking and assigning hours after the fact.

Project assigned right at clock-in
Switch between projects with one tap
Every minute assigned to the right job
No assigning after the fact in the office

Costing based on real figures

How many hours did project X actually cost? Was the effort within the quote? Which jobs are profitable and which eat the margin? Without clean project time tracking those answers rest on estimates. With Jobilino they rest on exact bookings – filterable by project, employee, period and site.

Actual hours per project at the touch of a button
Planned against actual for quoting
See profitability per job
A better basis for future quotes

Clean data for client billing and payroll

Project hours flow in two directions at once: to the client as proof of work for billing, and to payroll as the basis for pay. No manual collating, no spreadsheet formulas, no correction rounds – the data is right because it arises where the work happens.

Hour reports per client for billing
Monthly summaries per employee for payroll
Exports as CSV or Excel
No manual rework in the office

What happens when project hours are only estimated

In many businesses, working hours are recorded – but not broken down by project. At the end of the month, the timesheet shows eight hours a day, but nobody knows how many of those were spent on Client A, Site B, or Job C. The result: quotes are based on gut feeling rather than facts, post-calculations are useless, and billing to clients cannot be substantiated. Project time tracking solves exactly this problem – from the very first clock-in.

Project at clock-in

One tap, no form

The employee picks the project when clocking in. If they change site during the day, they change project just as quickly.

The client comes with the project

Set up once

Every hour carries the client through the project – the basis for client reporting and invoicing.

By NFC as well

The tag knows the project

If the NFC tag sits at the site, the project is set by the scan. There is nothing to choose and nothing to choose wrongly.

Hour budgets

Sold hours in view

A project can carry a budget. Consumption and remainder are visible at any time, and the system speaks up at defined thresholds.

Report by project, client or period

Filter instead of sort

The same bookings produce a different report depending on the question – without anyone rebuilding lists.

What businesses use project time tracking for

Project assignment is more than an add-on feature – it is the foundation for four core business processes.

The path of a working hour: from the booking through project and client assignment to the report comparing planned against actual.

Assigned, not estimated

The assignment happens at the moment of the work. Reconstructing it at month end means distributing hours by feel – and that is exactly where the discrepancies nobody can explain come from.

Costing on real figures

What a job actually cost is only settled once the hours hang on the job. Only then is the comparison with the quote more than a guess.

Billing you can evidence

For time-and-material items what counts is not the total but the record behind it: which employee, on which day, for how long, at which place.

Early rather than late

When a project runs off course you see it during the month – not in a report eight weeks later, when the money is spent.

Frequently asked questions

What is the difference between working time tracking and project time tracking?

Working time tracking documents when an employee has worked – start, end, breaks. Project time tracking additionally assigns this working time to a project, client, or order. Jobilino does both simultaneously: when clocking in, the working time is recorded and the project is assigned.

How do employees assign their time to a project?

When clocking in via the app, the employee selects the project from a list. With NFC tags, the project is assigned automatically – the tag at the location is permanently linked to a project. Switching projects during the day works with a single tap.

Can employees book time to multiple projects in a single day?

Yes, as many as required. Each segment is documented separately: project, start time, end time, duration. Service technicians with multiple customer appointments, cleaning staff covering several sites, or tradespeople working across two construction sites – the app maps every working day exactly.

Can I export project reports for individual clients?

Yes. In the dashboard, filter by project, client, or order and export the hour evaluation as CSV, Excel, or PDF. The report contains all assigned working hours with timestamps – as a basis for invoices and proof of service.

Does project assignment also work offline?

Yes. The app saves project bookings locally on the smartphone. NFC tags also work without an internet connection. All data is synchronised automatically as soon as a connection is re-established.

How does project time tracking help with post-calculation?

At the touch of a button, you can see how many actual hours have been allocated to each project. Compare this with your quote or budget and immediately identify which projects are profitable and where effort and revenue do not add up.

Do I need a dedicated project management tool?

For most construction, cleaning and field service companies, no. Jobilino covers project time tracking – hours per project, reports and exports. If you additionally require budget forecasts, Gantt charts or resource planning at task level, a complementary project management tool is recommended.

What does project time tracking cost?

Project time tracking is included in the Premium package from 13.99 euros per employee per month. Alternatively, it can be added as an add-on to the Basic package for 2.99 euros. There is no separate project module that needs to be paid for additionally. All core features are available from day one. You can try Jobilino free of charge and without obligation.

Try project time tracking for free now

Create your projects, roll out the app, and see from tomorrow onwards exactly how many hours are being spent on which job. No contract commitment and no credit card required.