Project Time Tracking

Project time tracking: assign working hours to a project directly when clocking in. Post-calculation, client billing and payroll based on accurate data. Try it now.

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Assign hours where they are incurred

When an employee clocks in at the construction site, at the client's premises, or at the cleaning location, they select the project at the same time. Every minute is automatically assigned to the correct job – not two days later in the office from memory, but at the very moment the work begins. That is the difference between project time tracking and after-the-fact assignment.

Project assignment directly at clock-in
Switch between projects with a single tap
Every minute assigned to the correct job
No subsequent assignment in the office required

Post-calculation based on real figures

How many hours did Project X really take? Was the effort within the scope of the quote? Which orders are profitable and which are eating into margins? Without accurate project time tracking, these answers are based on estimates. With Jobilino, they are based on precise entries – filterable by project, employee, time period and location.

Actual hours per project at the touch of a button
Target/actual comparison for quote calculation
Identify profitability per order
Better basis for future quotes

Clean data for client billing and payroll

Project hours flow directly in two directions: to the client as proof of performance for billing, and to payroll as the basis for remuneration. No manual collation, no Excel formulas, no rounds of corrections – the data is accurate because it is created where the work is done.

Hourly reports per client for billing
Monthly overviews per employee for payroll
Exports as CSV or Excel
No manual rework in the office

What happens when project hours are only estimated

In many businesses, working hours are recorded – but not broken down by project. At the end of the month, the timesheet shows eight hours a day, but nobody knows how many of those were spent on Client A, Site B, or Job C. The result: quotes are based on gut feeling rather than facts, post-calculations are useless, and billing to clients cannot be substantiated. Project time tracking solves exactly this problem – from the very first clock-in.

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Create projects, clients and orders

Flexible structure for every business

Create projects, clients, job sites or orders in the system – as detailed or as simple as you need. A construction company structures by job sites and trades, a cleaning company by properties, a field-service company by clients. The structure adapts to your business, not the other way around.

Assignment when clocking in

One tap – the project is selected

At the start of work, the employee selects the project from a list in the app. When switching projects during the day, they tap once on the new project. With NFC tags, the project is assigned automatically – the employee clocks in at the tag and the system knows which property is meant.

Multiple projects per day

For employees with rotating assignments

Service technicians with three customer appointments, cleaning staff with four sites, tradespeople on two construction sites – the app allows any number of project switches per day. Each segment is documented separately: project, start time, end time, duration. At the end of the day, the system shows exactly how much time was spent on which job.

Project reports in real time

Not at the end of the month – right now

In the dashboard you can see the current status of every project at any time: How many hours have been logged? Which employees have clocked in? How is the time distributed across the week? Reports update in real time – not only once the last timesheet has arrived at the office.

Photo documentation per project

Photos as Proof of Performance

Employees can upload photos directly in the app – assigned to the current project. Construction progress, cleaning results, damage reports or material documentation. The photos are immediately in the system and become part of the project report.

What businesses use project time tracking for

Project assignment is more than an add-on feature – it is the foundation for four core business processes.

Post-Calculation

Know the actual hours per project and compare them with the quote. Identify margin problems before they become a habit.

Client Billing

Verifiable time reports per client – as the basis for invoices, proof of performance and budget approvals.

Quote Calculation

Calculate future quotes based on actual project hours – rather than on experience values that nobody has verified.

Resource Planning

See which employees are allocated to which projects – and where capacity is available for new orders.

FAQ

Häufige Fragen zur Projektzeiterfassung

What is the difference between working time tracking and project time tracking?

Working time tracking documents when an employee has worked – start, end, breaks. Project time tracking additionally assigns this working time to a project, client, or order. Jobilino does both simultaneously: when clocking in, the working time is recorded and the project is assigned.

How do employees assign their time to a project?

When clocking in via the app, the employee selects the project from a list. With NFC tags, the project is assigned automatically – the tag at the location is permanently linked to a project. Switching projects during the day works with a single tap.

Can employees book time to multiple projects in a single day?

Yes, as many as required. Each segment is documented separately: project, start time, end time, duration. Service technicians with multiple customer appointments, cleaning staff covering several sites, or tradespeople working across two construction sites – the app maps every working day exactly.

Can I export project reports for individual clients?

Yes. In the dashboard, filter by project, client, or order and export the hour evaluation as CSV, Excel, or PDF. The report contains all assigned working hours with timestamps – as a basis for invoices and proof of service.

Does project assignment also work offline?

Yes. The app saves project bookings locally on the smartphone. NFC tags also work without an internet connection. All data is synchronised automatically as soon as a connection is re-established.

How does project time tracking help with post-calculation?

At the touch of a button, you can see how many actual hours have been allocated to each project. Compare this with your quote or budget and immediately identify which projects are profitable and where effort and revenue do not add up.

Do I need a dedicated project management tool?

For most construction, cleaning and field service companies, no. Jobilino covers project time tracking – hours per project, reports and exports. If you additionally require budget forecasts, Gantt charts or resource planning at task level, a complementary project management tool is recommended.

What does project time tracking cost?

Project time tracking is included in the Premium package from 12.99 euros per employee per month. Alternatively, it can be added as an add-on to the Basic package for 2.99 euros. There is no separate project module that needs to be paid for additionally. All core features are available from day one. You can try Jobilino free of charge and without obligation.

Try project time tracking for free now

Create your projects, roll out the app, and see from tomorrow onwards exactly how many hours are being spent on which job. No contract commitment and no credit card required.