Time Tracking Property Maintenance – Record, document and bill assignments per property
Your property caretakers work across multiple residential complexes and properties each day. Jobilino records working hours directly on-site – via NFC tag in the stairwell or via app. Every hour is automatically assigned to the correct property. The office can see in real time who is working at which property. And the property management receives proof of all services rendered at the touch of a button.
- NFC proof per property
- 13 languages for international teams
- Reports for property managers
NFC tag at every property
At the stairwell, the entrance or the bin room – one NFC sticker per property is all it takes. The caretaker holds up their smartphone and is clocked in. Physical proof that they were on site. No GPS, no internet, no data privacy concerns.
Automatic property assignment
Every NFC tag is linked to a property in the system. When clocking in, the working time is automatically assigned to the correct residential complex. No manual selection, no mix-ups, no follow-up work in the office.
Multiple properties per day
Property managers switch between properties several times a day. The app allows any number of property changes – each section is documented separately with property, start time, end time and duration.
The problem
Why time tracking in property maintenance is so difficult
Property caretakers are on the move all day – from one residential complex to the next, from one property to the next. The office often only finds out at the end of the week what was done where. Timesheets end up in jacket pockets, WhatsApp messages get lost, and at the end of the month the property management asks: When was your caretaker here?
- Property caretakers work in 5 to 15 properties per week – without a system, nobody knows how many hours were spent on which property
- Time sheets are taken home in a jacket pocket and filled in from memory on Friday – the times are inaccurate
- WhatsApp messages and phone calls are no substitute for a time-tracking system – information is lost and cannot be evaluated
- Property management companies require proof of services rendered – without a system, there are no verifiable hours per property
- Winter maintenance, green space care and cleaning are handled by the same caretaker – the hours cannot be separated by type of service
- International employees do not understand German forms and Excel spreadsheets – incorrect entries are inevitable
The solution
Digital time tracking for property maintenance with Jobilino
Jobilino brings order to the daily operations of property maintenance companies: An NFC tag is attached to each property – in the stairwell, at the building entrance or at the bin store. The caretaker holds their smartphone up to the tag and is clocked in. The system automatically knows which property is involved. When leaving, they clock out again. If they move on to the next property, they clock in there the following day. At the end of the day, the app shows exactly: Property A – 1.5 hours, Property B – 2 hours, Winter service Property C – 45 minutes. The office sees everything in real time. And the property management receives a clean report per property.
Photo documentation per property
Add photos directly in the app – cleared snow, cleaned stairwells, completed repairs. The photos are automatically assigned to the property and the relevant time period. The perfect proof of performance for property management companies.
Reports per property for property management companies
Monthly reports per residential complex at the touch of a button: How many hours were delivered? Which services? When was the caretaker on site? Available as CSV, Excel or PDF – ready for property management and internal cost reconciliation.
How it works
How time tracking works in property maintenance
-
Attach NFC tags to properties
An NFC tag is attached to every property, residential complex and location. In the system, the tag is linked to the property. Takes just a few minutes per location.
-
Property manager clocks in at the property
Upon arrival, the property manager holds their smartphone up to the NFC tag. They are clocked in and the property is assigned. When leaving, they clock out.
-
Property change – next day, next property
When the property manager drives to the next property, they clock in there at the NFC tag. Each segment is documented separately. At the end of the day, the app displays all assignments.
-
Office evaluates and reports
In the dashboard, management sees all assignments in real time. Monthly reports per property are exported as CSV or Excel – for property managers, payroll accounting and internal control.
Your benefits
- Exact hours per property – know how much time was spent at which residential complex
- NFC verification at every property – prove that the caretaker was actually on site
- Photo documentation – cleared snow, cleaned stairwells and completed repairs as evidence
- Ready-made reports for property managers – monthly proof of performance per property at the touch of a button
- 13 languages – caretakers from Serbia, Croatia, Turkey or Romania work in their own language
- Document winter services separately – log deployment times for snow clearance independently from cleaning and grounds maintenance
- Payroll preparation in minutes – ready-made monthly summaries instead of collecting timesheet slips every week
- Offline-capable – works even in basements, underground car parks and stairwells without mobile coverage
For whom
Which property maintenance companies is Jobilino suited for?
Jobilino is used by property and facility maintenance companies with 3 to 100 employees – from sole traders with 10 properties to medium-sized businesses with 200 residential complexes. Typical areas of use: stairwell cleaning, green space maintenance, winter services and snow clearance, waste disposal, minor repairs and maintenance work. Particularly valuable for companies that need to provide proof of services to property managers, employ international staff and want to document hours per property accurately.
Try time tracking for property maintenance free of charge now
NFC tags at your properties, the app with your caretakers – and from tomorrow you will know exactly who worked at which property and when. No contract commitment and no credit card required.
- No setup fee
- cancel monthly
- GDPR-compliant