Time Tracking Without Timesheets – Record Working Hours Digitally Instead of on Paper

Paper timesheets go missing on the construction site, are illegible by Friday, and generate hours of rework in the office every week. Jobilino puts a stop to that: your employees clock in via app or NFC, hours are automatically assigned to projects, and payroll preparation is ready at the touch of a button.

Via app, NFC or terminal – instead of paper and pen
Automatic project assignment – instead of sorting after the fact
Ready-made payroll exports – instead of copying figures into Excel every week

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Replace timesheets with digital time tracking via app, NFC, or terminal – project-based, offline-capable, and available in 13 languages.

What Timesheets Cost Your Business Every Week

Paper timesheets are free – but the administrative effort they create is not.

Timesheets are filled in from memory on Friday evening – working hours are rounded, estimated and barely verifiable
Slips get lost, get wet or become illegible – no piece of paper survives long in a service vehicle, on a construction site or in a cleaning facility
The office spends hours every week deciphering slips, chasing up missing entries and transferring figures into Excel
Project hours are recorded as a flat estimate instead of being assigned precisely – post-calculation and client billing are based on guesswork
In the event of a regulatory inspection, handwritten timesheets are not a reliable, tamper-proof record

The Solution: Time Tracking Without Timesheets with Jobilino

Jobilino replaces the timesheet with an app your employees will understand in seconds.

Employees open the app, tap Start, and select the project. Breaks and end of shift are recorded with a single tap each. On construction sites and in cleaning locations, employees clock in and out via NFC tag at the job site – one tap per day is all it takes. All times are visible in the dashboard in real time. At the end of the month, you export ready-made reports for payroll processing as CSV or Excel. No timesheets, no Excel transfers, no correction loops. The app also works offline and is available in 13 languages – so that international teams can clock in correctly from day one.

No more rework in the office

Deciphering timesheets, chasing missing entries, transferring figures into Excel – all of that is a thing of the past. The data comes cleanly from the app, ready for payroll and billing.

Real-time overview instead of Friday guessing games

In the dashboard you can see at any time who is currently working, on which project, and how many hours have been recorded. Not only once the timesheets arrive at the office.

Project hours right the first time

Every hour is assigned to the correct project at clock-in – not two days later from memory. The foundation for clean post-project costing.

Regulatory compliance without extra effort

Complete, digital documentation with timestamps and optional location verification. In the event of an inspection, all data is instantly retrievable.

Employees clock in independently and correctly

The app is built so that no employee needs an explanation. Available in 13 languages – language barriers as a source of errors are eliminated.

From €5.99 – more affordable than the effort of paper timesheets

A business with ten employees pays less than €80 per month. The administrative overhead for paper timesheets costs many times that.

How to Replace Timesheets in Your Business

Register and set up

Create an account, define projects, invite employees. Takes less than an hour – your last timesheet took more effort than that.
Distribute the app – employees get started straight away

Employees install the app, choose their language and clock in digitally from tomorrow. No training, no paperwork.
Evaluate and export

Monthly overviews, project reports and time evaluations as CSV or Excel. Payroll preparation takes minutes – not hours.

Real-time tracking

Working hours are recorded at the moment of work – not written down on a piece of paper two days later from memory.

Offline-capable

The app saves all entries locally and synchronises automatically. On construction sites, in basements and without a stable network, not a single entry is lost.

NFC Location Verification

NFC tags at the job site prove physical presence – no timesheet in the world can confirm that someone was actually on-site.

Automatic Project Assignment

When clocking in, the employee selects the project. With NFC tags, the assignment is automatic. No manual sorting back at the office.

Crew Time Capture

The site foreman clocks in the entire crew using a single device – not every construction worker needs their own paper slip or smartphone.

13 Languages

Albanian, Bulgarian, German, English, Italian, Croatian, Polish, Romanian, Serbian, Slovak, Czech, Turkish and Hungarian.

Tamper-Proof Documentation

Every entry is saved with a timestamp. Subsequent corrections are logged. No erasing, no overwriting.

Ready-Made Payroll Exports

Monthly overviews per employee as CSV or Excel – sent directly to your tax advisor or payroll office. No more manual data entry.

This Is What Time Tracking Without Timesheets Looks Like

App Time Clock

Start, Pause, Stop with Project Selection

Dashboard

Real-time overview instead of Friday's pile of papers

Fits Into Your Daily Work Routine

The app replaces the timesheet – not your entire infrastructure.

CSV and Excel Export

Ready-made hours reports in the format of your payroll accounting

iOS and Android

The app works on all common smartphones

Web Dashboard

Management and evaluation in the browser – on any device

GDPR-compliant

European servers, encrypted data, no permanent location tracking

Industries Leaving Timesheets Behind

Businesses with mobile employees in particular benefit from making the switch.

Frequently asked questions about time tracking without timesheets

What does time tracking without timesheets mean?

Instead of writing working hours on paper, employees clock in and out digitally via app, NFC or terminal. The data is saved in real time, automatically assigned to projects and is immediately available for payroll and reporting. No paper, no Excel transfer, no rework.

Is digital time tracking legally compliant?

Yes. The Working Hours Act requires documentation of the start, end and duration of daily working hours. Digital recording fulfils this requirement automatically – with tamper-proof timestamps and optional location verification. Handwritten timesheets do not provide this proof in practice.

How quickly can I replace timesheets with the app?

Typically within a day. Create an account, invite employees, distribute the app – from the next working day your employees clock in digitally. Setup takes less than an hour.

Does it also work without internet on the construction site?

Yes, fully. The app saves all bookings locally on the smartphone and synchronises automatically as soon as a connection is restored. NFC tags also work completely offline.

Does every employee need a smartphone?

No. The crew tracking feature allows the foreman or site supervisor to record the working hours of the entire team using a single device. Employees without their own smartphone can also clock in via NFC tag or terminal.

In which languages is the app available?

The app is available in 13 languages: Albanian, Bulgarian, German, English, Italian, Croatian, Polish, Romanian, Serbian, Slovak, Czech, Turkish and Hungarian.

What does it cost to replace timesheets with the app?

Jobilino is available from €5.99 per employee per month (Basic). Premium from €12.99. For a team of ten employees that costs under €80 per month – significantly less than the hours the office spends on timesheets every week.

Can I still add times retrospectively if someone forgot to clock in?

Yes. Times can be added retrospectively, but a reason must be provided. The correction is logged and visible to supervisors. This keeps the documentation transparent – and retrospective entries remain the exception, not the rule.

Abolish timesheets – start for free today

Register, distribute the app – and from tomorrow, paper timesheets will be a thing of the past. No contract commitment and no credit card required.

Try for free Book a demo