Time tracking logistics – accurately record and manage shifts, orders and teams

In logistics, everything revolves around speed – yet time tracking puts the brakes on. Warehouse employees record hours on paper slips, shift handovers are documented verbally, picking times are not recorded per order, and during peak periods temporary workers are on site whose hours nobody can allocate cleanly. Jobilino brings order to logistics time tracking: record working hours via app, NFC or terminal – shift-accurate, location-based and assigned directly to an order or area.

GDPR-compliant
Ready to go in minutes
Shift operations and seasonal peaks covered

Time tracking via app, NFC or terminal

Various recording methods are available in the warehouse: a smartphone app for mobile employees, NFC tags at stations and areas, and a terminal at the entrance for quick clocking in and out of the entire shift.

Department- and order-based assignment

Working hours are recorded not only per employee, but assigned directly to the correct warehouse area, the correct activity or the correct customer order – for genuine transparency over effort and productivity.

Shift management and shift changes

Jobilino maps shift models – early shift, late shift, night shift, rotating shift. Shift handovers are documented cleanly, and overtime is calculated automatically.

The problem

Time Tracking in Logistics: Shift Operations, Seasonal Peaks and Missing Assignment

Logistics companies operate in shift patterns, under time pressure and with fluctuating staffing levels. In the warehouse, picking, dispatch and delivery, different processes run in parallel – often around the clock. Time tracking must meet several requirements simultaneously: document shifts correctly, assign hours to specific areas or orders, calculate overtime accurately and reliably record temporary workers during seasonal peaks. In practice, most businesses already fail at the first requirement – because paper timesheets and Excel spreadsheets cannot keep up with the pace and complexity of logistics.

Shift times are recorded on paper or in Excel – errors during shift handovers and overtime calculations
Working hours are not broken down by department, job order, or activity
During peak seasons, temporary workers are involved whose hours are not recorded in the same system
No real-time overview of current staffing levels per shift and department
Shift handovers are not documented – loss of information during staff changes
Payroll processing requires hours every week for corrections, allowance calculations, and follow-up queries
Productivity metrics per department or order are missing because the time data is not granular enough
During regulatory inspections, a complete record of working hours is missing – especially for temporary workers

The solution

The Solution: Digital Time Tracking for Logistics with Jobilino

Jobilino brings time tracking in logistics up to the pace the industry requires. Employees clock in and out via app, NFC tag or terminal – at the warehouse entrance, at the picking station or in the dispatch area. Hours are automatically assigned to the correct shift, the correct area and, where required, the correct customer order. Temporary workers are recorded in the same system as permanent staff – clearly separated, but in a single overview. The office has real-time visibility of staffing levels, shift coverage and hours worked per area.

Temporary workers and seasonal staff in the same system

During seasonal peaks, temporary workers and short-term staff are recorded in the same system as permanent employees – clearly labelled and separately evaluable, without parallel lists.

Real-time overview of staffing levels

The office can see at any time how many employees are active in which area, whether the shift is fully staffed, and where additional capacity is needed.

Overtime, Night Work and Supplements

Regular working hours, overtime, night shifts and weekend assignments are recorded as separate time types – providing a clean basis for calculating supplements and allowances.

Productivity Analysis by Department

When hours are broken down by department and job, productivity metrics can be calculated – as a basis for workforce planning, process optimisation and customer costing.

Export for Payroll and Controlling

Ready-made reports for payroll processing, supplement calculation and controlling – filtered by employee, department, shift or time period. Without Excel, without manual rework.

How it works

How Time Tracking in Logistics Works with Jobilino

Set up areas, shifts and teams

Warehouse areas, shift models and teams are created once in Jobilino. If required, NFC tags are installed at stations or a terminal is installed at the warehouse entrance.
Employees clock in at the start of their shift

Using the app, an NFC scan or a terminal, employees clock in at the start of their shift – assignment to the shift and area is carried out automatically.
Book area changes and orders

If an employee moves from goods receipt to picking or switches to a different customer order, the booking is updated accordingly – all times remain clearly assigned.
Record breaks and end of shift

Breaks are booked separately, and at the end of the shift the employee clocks out. The complete shift documentation is created automatically.
Real-time reporting

The office sees all shifts, areas and employees in the dashboard – with ready-made evaluations for payroll, productivity and workforce planning.

Your benefits

Shifts, areas and jobs recorded and assigned cleanly – automatically and in real time
Temporary workers and seasonal staff in the same system as permanent employees – without parallel structures
Real-time overview of staffing levels and shift coverage per department
Overtime and night-shift supplements correctly documented – fewer errors in payroll processing
Productivity data per department and job as a basis for process optimisation
Flexible recording methods: app, NFC or terminal – suited to every station in the warehouse
Clean working-time records for inspections by authorities – including temporary workers
Noticeably less administrative effort in shift planning and payroll processing
Multilingual – immediately ready to use for international warehouse teams
No IT project – get started within a few hours, even with complex shift models

For whom

Which Logistics Companies Is Jobilino Suitable For?

Jobilino is suitable for all logistics companies that need to accurately record and evaluate working hours in shift operations, in warehouses or during delivery. Typical areas of application include warehouse operations and picking, dispatch and packaging, goods receipt and goods dispatch, courier and delivery services, freight forwarding with warehouse logistics, e-commerce fulfilment and contract logistics. Particularly beneficial for businesses with shift work, seasonal peaks, the use of temporary workers and the need for area-based evaluation for productivity and customer costing.

Try Time Tracking for Logistics Now – Free of Charge

Try Jobilino free of charge and experience how simple time tracking in logistics can be. Shifts, areas and orders – accurately recorded, automatically assigned, evaluable at the click of a button.

No setup fee
cancel monthly
GDPR-compliant

Häufige Fragen zur Zeiterfassung in der Logistik

Which time-capture methods are suitable for logistics?

Three methods have proven effective in logistics: a terminal at the warehouse or hall entrance for fast shift clock-ins, NFC tags at stations or areas for assigning time to specific activities, and the smartphone app for mobile employees on delivery runs or at changing locations. All three methods can be combined in Jobilino.

Can working hours in logistics be broken down by area and order?

Yes. In Jobilino, working hours can be broken down not only per employee, but also by warehouse area, activity or customer order. This makes it visible how many hours are spent on goods receipt, picking or dispatch – providing a basis for productivity analysis and customer costing.

How are temporary workers and seasonal staff accounted for in time tracking?

Temporary workers and interim staff are recorded in Jobilino within the same system as permanent employees – with their own identifier, so that in-house and external hours can be evaluated separately at any time. No second system, no parallel Excel spreadsheets, no manual consolidation.

Can Jobilino map different shift models in logistics?

Yes. Jobilino maps early, late and night shifts, supports rotating shift models and records working hours that span midnight across shifts. Overtime is calculated automatically and supplements are shown separately by time type.

How does time tracking help with workforce planning during peak periods?

When real hourly data is available by department and shift, staffing requirements for peak periods can be planned significantly more accurately. You can see which departments experienced bottlenecks in the past, how many hours were incurred per order peak and where additional capacity is most effectively deployed.

Is time tracking also suitable for courier and delivery services?

Yes. Drivers and delivery personnel record their times directly on the go via app – with assignment to routes, customers or areas. Journey times and delivery times can be separated. The system works offline and synchronises automatically as soon as a connection is re-established.

What data is available for payroll processing in logistics?

Jobilino provides ready-made reports covering total hours, shift times, overtime, night work, weekend and public holiday assignments – per employee, per shift, per period. The data can be exported and transferred directly into payroll processing without any manual recalculation.

How quickly is Jobilino ready for use in my logistics operation?

Typically within one working day. Departments, shift models and employees are set up, terminals or NFC tags are installed if required – and from the next shift onwards your employees record their times digitally. Even with complex shift structures and multiple locations, getting started is straightforward.