Time Tracking for Cleaning Staff – per Site, per App, fully documented

Your cleaning staff work across many different sites, often early in the morning or late at night. With app-based time tracking, they clock in directly on site – in their own language, with two taps. You meet working-time recording obligations that are particularly stringent in the commercial cleaning sector, with no paper timesheets and no manual logbooks.

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  • Up and running in minutes
  • Simple enough for every cleaning operative

The problem

Why time tracking so often breaks down for cleaning staff

Cleaning is the industry with the most challenging conditions for accurate working-time records: many short shifts, many sites, part-time and casual contracts, high staff turnover, and teams that rarely share a common language. That is precisely why paper-based solutions cannot keep up with day-to-day reality.

The solution

Time Tracking App for Cleaning: two taps, and the time is logged

The time tracking app is built for the cleaning industry, not the office desk. The cleaning operative opens the app on their own smartphone, selects the site and clocks in – or holds the phone against an NFC tag installed on site. The shift is immediately recorded, assigned to the correct site, and visible in the back office straight away. No paperwork, no logbook, no follow-up calls.

For whom

Working-Time Recording for Cleaning Staff: what businesses are required to document

The cleaning industry is subject to stricter time-recording requirements than many other sectors. Under applicable working-time and minimum-wage regulations, employers are required to record the start, end and duration of each employee's daily working time promptly and to retain those records for a minimum period — and compliance checks by the relevant authorities can occur at any time. Beyond industry-specific rules, recent landmark rulings at both European and national level have confirmed that all employers must operate a reliable system for recording working hours. In practice, this means records for cleaning staff must be created daily, without delay, and in a verifiable way — exactly what app-based time tracking delivers, because the entry is made at the moment of the shift, not reconstructed weeks later.

Try time tracking for your cleaning staff free of charge

Add your sites, roll out the app — your cleaning staff can clock in on-site from tomorrow, in their own language. No credit card required, no long-term commitment.

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  • No setup fee
  • cancel monthly
  • GDPR-compliant

Frequently asked questions

Are cleaning staff required to have their working hours recorded?
Yes – and in the commercial cleaning sector the requirements are particularly strict. Applicable working-time regulations require employers to record the start, end and duration of each employee's daily working time. Beyond sector-specific rules, EU and local labour law also oblige employers to introduce a reliable system for recording working hours. Using a dedicated app ensures these obligations are met automatically and consistently.

How quickly must working hours be recorded?
Under applicable working-time regulations, records must typically be created promptly – in many jurisdictions within a few days of the work being performed – and retained for a minimum period thereafter. Paper timesheets often fail this requirement: if they are only filled in at the end of the month, the deadline has already passed. With an app, the entry is created at the moment of clocking in, so the record is automatically up to date.

Who audits time records in the cleaning industry?
Labour inspectorates and the relevant enforcement authorities in each country are responsible for auditing working-time records. The commercial cleaning sector is widely regarded as high-risk for undeclared work, meaning inspections are more frequent than in many other industries. Complete, timely records are therefore especially important for cleaning businesses.

Does the recording obligation also apply to part-time and casual workers in cleaning?
Yes. Working-time recording requirements apply regardless of the hours worked or the type of contract – and part-time and casual arrangements are particularly common in the cleaning sector. A single digital solution that covers all staff, regardless of their contract type, is the most straightforward way to stay compliant in practice.

How does app-based time tracking work in practice for a cleaning operative?
The cleaning operative opens the app on their own smartphone, selects the site and clocks in; when leaving, they clock out. Alternatively, they hold the phone against an NFC tag installed on site – a single tap is all it takes, with no manual selection required. The shift is automatically assigned to the correct site and is immediately visible in the back office.

Does this work even if cleaning staff speak little or no English?
Yes – and in this industry that is often critical. The employee app is available in 21 languages, with the language set per individual, not per company. A Polish, Romanian or Ukrainian cleaning operative uses the app in their native language, while reports and exports in the back office remain in the language of your choice.

Do cleaning staff need a company phone?
No. The app runs on employees' personal smartphones, on both Android and iPhone. Where that is not desired or practical, NFC tags on site or a fixed terminal can be used instead – so time tracking does not depend on every operative being issued a company device.

Can hours be assigned to multiple sites on the same day?
Yes. Every shift is assigned to a site, and switching between sites takes a single tap. If an operative cleans a medical practice in the morning and an office building in the evening, two cleanly separated entries are created – the basis for accurate per-site billing and cost analysis.

Can I provide clients with proof that cleaning was carried out?
Yes. In addition to the start time, end time and duration, shifts can optionally be documented with a location stamp and photos. If a client raises a query, you can demonstrate exactly who was on site, when, and for how long – without having to rely on memory or handwritten logbooks.

How much effort is involved in rolling this out across a cleaning business?
Add your sites and employees, set each person's language, distribute the app – done in a matter of minutes. Because the interface comes down to two taps and is displayed in each person's own language, formal training is virtually unnecessary. That is a significant advantage given the high staff turnover typical in the cleaning industry.

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