Time Tracking for Subcontractors – Every Hour Recorded, Every Assignment Documented

Subcontractors work on your construction sites – but do you know how many hours they actually put in? Without proper time tracking for subcontractors, you lose control over booked hours, the basis for accurate invoice verification and the proof required during authority inspections. With Jobilino, subcontractors record their working hours directly via app – accurately per construction site, fully traceable and in real time.

GDPR-compliant
Ready to go in minutes
Own employees and subcontractor hours in one system

Subcontractors record times via app

Subcontractors clock in and out directly via app or NFC on site – just as easily as your own employees, without a separate system.

Own and subcontractor hours in one dashboard

All working hours – whether your own staff or subcontractors – are consolidated in a single central overview. No separate lists, no Excel reconciliations.

Invoice verification based on actual hours

Subcontractor invoices can be checked directly against the actual project hours recorded – transparent, verifiable and without dispute.

The problem

The Problem: Subcontractor Hours Without Oversight

On many construction sites, direct employees and subcontractors work side by side – yet time tracking for subcontractors is often left entirely to the subcontractor themselves. The result: the general contractor receives an invoice at the end of the month for hours they can neither verify nor substantiate. Invoices are paid without cross-checking, attendance cannot be proven and, during authority inspections on site, documentation of subcontractor working hours is missing.

Subcontractor hours are reported by the subcontractor – without independent verification
Invoices from subcontractors cannot be checked against actually worked hours
During official inspections, there is no proof of which subcontractors were on site and when
Own employees and subcontractors are recorded in separate systems – no consolidated overview
Variations and additional costs from subcontractors are virtually impossible to assess without time records
Questions of liability in the event of workplace accidents or warranty claims remain unresolved without attendance documentation

The solution

The Solution: Time Tracking for Subcontractors with Jobilino

With Jobilino, subcontractors record their working hours just like your own employees – directly via app, site-specific and in real time. The general contractor can see in the dashboard which subcontractors are deployed on which construction site, how many hours have been worked, and whether the reported times match the actual deployments. Your own employees and subcontractors in one system – for full transparency and seamless documentation.

Attendance records for regulatory inspections

During inspections by the relevant authority, it can be demonstrated immediately which subcontractors were deployed on which construction site and when – digitally, verified and in full.

Separate evaluation per subcontractor

Hours can be filtered and exported at any time by individual subcontractors, construction sites or time periods – for controlling, billing and contract management.

How it works

How time tracking for subcontractors works with Jobilino

Add subcontractors to the system

Add your subcontractors and their employees in Jobilino – with their own identifier, so that internal and external hours remain clearly separated.
Subcontractors clock in via the app

On the construction site, the subcontractor's employees clock in via app or NFC – construction site, date and time are recorded automatically.
Assign construction site and order

Working hours are allocated directly to the correct project, lot or trade – regardless of whether the hours come from your own employees or subcontractors.
Real-time overview in the dashboard

The office can see in real time which subcontractors are active on which construction sites, how many hours have been booked and whether the assignments are in line with the agreed terms.
Reporting, invoice verification and export

All subcontractor hours are available in a fully prepared format – as the basis for invoice verification, post-calculation and regulatory documentation.

Your benefits

Full transparency over all subcontractor hours – in real time and down to individual construction sites
Invoices from subcontractors verifiable against actually recorded hours
Own employees and subcontractors recorded in a single system
Complete proof of attendance during authority inspections on the construction site
Clear assignment of subcontractor hours to projects, lots and trades
Stronger negotiating position for change orders and additional cost claims
Liability protection through documented attendance times on the construction site
Easy setup – subcontractors are ready to go in minutes

For whom

Which companies is time tracking for subcontractors suitable for?

Time tracking for subcontractors with Jobilino is suitable for all general contractors, property developers and larger construction companies that regularly work with subcontractors and need to document their deployments accurately. Typical areas of application include structural and civil engineering, road construction, industrial construction, building services and facility management. Particularly valuable for companies that commission subcontractors on an hourly basis, wish to verify invoices, or need to present a complete attendance record during inspections by authorities.

Try time tracking for subcontractors now

Try Jobilino for free and experience how simple time tracking for subcontractors can be. Every hour recorded, every deployment documented – your own employees and subcontractors in one system.

Prefer to call right away? +43 664 5031382

No setup fee
cancel monthly
GDPR-compliant

Frequently asked questions

Why should I, as a general contractor, record the hours of my subcontractors?

Without independent time tracking for subcontractors, you have no control over the hours actually worked. Invoices cannot be cross-checked, attendance cannot be verified during official inspections, and in the event of variation orders or additional costs you will lack the data needed for a well-founded assessment.

Can subcontractors and in-house employees be recorded in the same system?

Yes. In Jobilino, in-house employees and subcontractors are recorded in a single system but clearly identified as separate groups. In the dashboard and in all reports, you can distinguish between your own hours and external hours at any time – without separate software and without manual reconciliation.

How does time tracking help with verifying subcontractor invoices?

With Jobilino, you can compare the hours invoiced by a subcontractor directly with the actual working hours recorded on site. This allows you to identify discrepancies immediately and, in the event of inconsistencies, provides a documented comparison rather than a discussion based on paper notes.

What happens during regulatory inspections – is digital time tracking sufficient as proof?

Yes. The responsible authority can check the attendance of all persons on construction sites at any time. With Jobilino, it is immediately verifiable which subcontractor employees were clocked in on which construction site and when – digitally, with a timestamp, completely, and retrievable at the touch of a button.

Do subcontractors need their own Jobilino account?

Subcontractors and their employees are created in the system by you as the general contractor, and they are given access to the app. Recording runs through your account – you retain full control over data, reports, and permissions.

Can subcontractor hours be evaluated separately by project or construction site?

Yes. All recorded hours can be filtered and exported by subcontractor, construction site, project, period, or employee – providing a clean, documented basis for invoice verification, post-calculation, and internal documentation.