What is project time tracking?

Project time tracking means that working hours are booked not only against employees, but specifically against projects, construction sites, orders, or clients. Companies can therefore see immediately:

  • How many hours have gone into a project
  • Which employees have worked on which project
  • Whether a project is economically viable
  • Which hours can still be invoiced
  • What the actual project costs are

Especially for construction, trades, cleaning, field service, service, logistics, and production, project time tracking is today virtually indispensable.

The problem without project time tracking

Many companies still work like this:

  • Paper-based timesheets
  • Excel spreadsheets
  • Employees record hours only in the evening or at the end of the week
  • Hours are only estimated when assigned to projects
  • Post-calculation is inaccurate
  • Billable hours are lost

This leads to typical problems:

  • Projects are less profitable than expected
  • Hours are missing from invoices
  • High effort in post-processing
  • Unclear costs per project
  • No transparency for management

This is exactly where digital project time tracking with Jobilino comes in.

Project time tracking with Jobilino

With Jobilino, employees record their working time directly against a project or order – via app, NFC, or terminal.

Typical workflow:

  1. Employee opens the Jobilino app
  2. Employee selects project / construction site / order
  3. Starts the timer
  4. Stops the timer at the end of work
  5. Time is automatically assigned to the project

The office then sees immediately:

  • Project hours per employee
  • Total hours per project
  • Working hours per day
  • Overtime
  • Breaks
  • Export for payroll processing
  • Basis for project post-calculation

Benefits of project time tracking for companies

1. Accurate project costs
You can see immediately how many hours have really gone into a project.

2. Better post-calculation
You can identify which projects are profitable – and which are not.

3. No more lost hours
All hours are recorded directly against the project; nothing is forgotten.

4. Less administrative work
No more typing up timesheets, no more consolidating Excel spreadsheets.

5. Perfect for mobile employees
Ideal for construction sites, cleaning sites, field service, service deployments, etc.

6. Clean basis for invoicing
Project hours can be used as a basis for client billing.

For which companies is project time tracking particularly important?

Project time tracking is particularly valuable for:

Everywhere where employees do not work in the office, but rather on projects, construction sites, or at clients' premises.

Project time tracking and payroll processing

A major advantage is the connection between project hours and payroll processing.

With Jobilino, you can:

  • Export working hours
  • Calculate overtime
  • Account for breaks
  • Use time types (working time, holiday, sick leave, travel time, etc.)
  • Use approval workflows
  • Export reports for tax advisors or payroll processing

This means project time tracking is used not only for projects, but for the entire time management of the company.

Conclusion: Project time tracking saves time, money, and effort

Project time tracking is no longer a luxury today, but a necessary foundation for profitable operations.
Companies that record their project hours accurately have:

  • better control over projects
  • less administrative effort
  • accurate billing
  • transparent working hours
  • a clean basis for decision-making

Jobilino combines time tracking, project time tracking, and payroll preparation in a single solution – specifically for companies with mobile employees.